Top tier, AM Law 200 Chicago based Law firm is seeking a Client Billing Specialist to join their team in a hybrid capacity
This Jobot Job is hosted by: Craig Bettencourt
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Salary: $60,000 - $80,000 per year
A bit about us:
We are a ltigation law firm headquartered in Chicago, with a presence throughout the Midwest. We focus on providing our clients with exceptional and efficient representation and act as national or regional counsel for clients facing nationwide exposures.
With experience in virtually all areas of civil litigation, we have a diverse client base and our attorneys provide companies of various sizes with extensive trial experience and case preparation acumen. Throughout our history, we have represented individuals and companies in a variety of industries, including long-term care, insurance, financial services, manufacturing, construction, professional services and transportation. In addition to trial and appellate work, we provide both organizations and individuals with the tools to analyze and prevent risk before litigation arises.
We take pride in working with our clients and not just for them. Every case is different, and determining the best possible outcome is what our attorneys deliver. Sometimes this means aggressive preparation for trial, other times it may involve seeking an early resolution through alternative means, such as mediation or arbitration. Ultimately, our clients receive the benefit of having their matters handled with maximum efficiency and skill.
Why join us?
Top tier, AM Law 200 Chicago based Law firm is seeking a Client Billing Specialist to join their team in a hybrid capacity
- Competitive base salary and overall compensation package
- Full benefits: Medical, Dental, Vision
- Generous PTO, vacation, sick, and holidays
- Life Insurance coverage
- 401 (K) with generous company match
Job Details
The Legal Billing Specialist role is responsible for editing and processing complex client invoices pursuant to attorney instructions and client guidelines. This job requires heavy communication and excellent attention to detail in order to effectively resolve concerns that may arise within the workload. The ideal candidate is exceedingly organized, service oriented and has experience with automated time and billing systems. This is a high volume workload position where the ability to prioritize is key.
Primary Responsibilities
Communicates professionally and courteously with partners, attorneys, and staff, client and client vendors while maintaining confidentiality of client and firm matters
Finalizes time in Elite one day a week from the connecting time entry system (iTimekeep)
Sets up billing related information on the matter master file for new cases received from Conflicts
Ensures Realization is set up correctly based on instructions received on the case intake form and/or the originating attorney
Proactively ensures that new files or newly split files are added to the billing sites prior to first date of billing
Maintains any matter level data mapping between Elite, Billblast and the billing sites
Proactively requests budget on new files and tracks budget status throughout the life of the matter so that invoices are not rejected at the time of billing, if applicable
Tracks SIR/Deductible amounts throughout the life of the matter to ensure invoices are sent to the correct paying party, if applicable
Notes Reservation of Rights status on tendered files, if applicable
Updates billing related information received through the File Modification inbox throughout the life of the file
Sends any write downs over the threshold to the managing partner for approval
Sends negative costs to AR or AP for refund processing, if necessary
Processes any adjustments noted on proformas
Attaches any missing back up required for billing
Competes and notates within Billblast any necessary follow up action for invoices that are rejected on e-billing websites until the invoice has been successfully submitted
Closes files in Elite as noted on the proforma or File Close Memo
Other projects as necessary
Job Qualifications
The ideal candidate will have the following skills and qualifications;
Excellent oral and written communication skills
Exhibits strong organization and attention to detail
Ability to identify and reconcile discrepancies
Proficiencies in Microsoft Word and Outlook
Fundamental Microsoft Excel skills
Associates Degree required, Bachelor’s Degree strongly preferred
Elite Enterprise or Aderant experience preferred
Law firm background desired
Interested in hearing more? Easy Apply now by clicking the "Apply" button.